Microsoft outlook email account backup




















The legend has it that early versions of Outlook contained special functionality that enabled you to backup your account settings.

Probably, the developers considered it redundant. Neither do we. Some might find this particular backup process excessive. However, things are different for large organizations such as enterprises, governmental institutions, or educational facilities. These have dozens or even hundreds of outlook accounts. Restoring their unique configurations might cause significant downtime. Imagine a single cyberattack that damages an enterprise with over 1, employees.

Getting back to normal can take months and require additional expenditures. Several corporations became Spin clients after undergoing a cyberattack and a longterm costly recovery. They came to the understanding that a good backup tool is a reasonable investment.

Before proceeding with a detailed step-by-step guide, here are several things you should know:. Earlier versions of Windows had special programs that enabled you to create a backup file of your account settings. Instead, you can either manually recreate accounts or copy your entire profile in a registry.

You can import it to other email accounts. If you want to do this using Outlook, see Import email, contacts, and calendar from an Outlook. If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have?

Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time. Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next. Click Browse to select where to save the Outlook Data File. Enter a file name , and choose OK to continue.

Type a different file name before choosing OK. If you are exporting to an existing Outlook Data File. Outlook begins the export immediately unless a new Outlook Data File. Now that your Outlook data is in a. You can save the. You can also save to a portable drive, then import your email, contacts, and calendar to Outlook. This ensures that everything will be exported: Calendar, Contacts, and Inbox.

Choose Browse to select where you want to save the Outlook Data File. Select OK to continue. Note: If you have previously used the export feature, the previous folder location and file name appear. Make sure that you change the file name if you want to create a new file instead of using the existing file.

The export begins immediately unless a new Outlook Data File. If you are creating a new Outlook Data File.

Save the. Save it to a portable drive to carry anywhere, then import your email, contacts, and calendar to Outlook. The export begins immediately, unless you're creating a new Outlook Data File. In those cases you'll get this dialog box:. If you want to password protect your.

If you are exporting to an existing Personal File Folder. Save it to a portable drive to carry anywhere, and then import your email, contacts, and calendar to Outlook. When Outlook exports email, contacts, and calendar info to a. Nothing leaves Outlook. You'll still see and have access to your email, contacts, and calendar in Outlook.

Outlook does not export meta-data such as folder properties views, permissions, and AutoArchive settings , message rules, and blocked senders lists. Important: If you're using Cached Exchange Mode, Outlook will only export the items in your current cache.

By default, your cache contains items from the past 12 months. For Microsoft Outlook We show you how to back up and restore your emails, contacts, and calendars with Microsoft Outlook. Not only can you create backups of your important data, but you can also restore your mailbox contents when you change your email address or set it up again, such as after a domain transfer or an upgrade to services like Microsoft Help Center.

For Microsoft Outlook We show you how to back up and restore your emails, contacts, and calendars with Microsoft Outlook.

Click Open and Export. Select Outlook Data File. Now select the email folders to back up. Hint: If you want to back up the entire mailbox contents recommended , select the email address itself and make sure the Include subfolders option is checked.

Click Next. Click Browse to specify the location and name for the export file.



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